Theses: How to submit your thesis (Key information)
How to submit your final Library copy
Students who have had their thesis examined and completed any necessary corrections are required to submit final electronic copies of their thesis as part of the preparations prior to graduation.
To register for the repository follow these instructions, or use the video guide:
- Login to MySaint and navigate to the Thesis preparation and examination (PGR) tasks section
- Choose to take the Submit my final thesis (registration step) task. This task will take you to the St Andrews Research Repository registration page
- On the Repository registration page enter your St Andrews username and password into the two boxes at the top of the display (your username is your email address without @st-andrews.ac.uk)
- Ignore the blue Login button and instead move to the bottom two boxes on the screen
- You must enter a long-term email address into the Preferred contact email box. This enables us to contact you after your St Andrews email address has expired, for example, to ask you about any future access queries
- Enter details of your school/department/research institute into the final box. This enables us to assign your thesis to the correct repository collection(s)
- Now click on the Register button at the bottom of the screen which will send your registration details to the Library Theses Team
- Log out of the St Andrews Research Repository and await a confirmation email that your registration has been successful.
You will not be able to continue with your submission until you receive confirmation that you’ve registered. We will complete your registration and send confirmation to you as soon as we can, usually within one working day.
Submit your thesis:
- Once you have received confirmation of your registration you can login to MySaint and navigate to the Submit my final thesis (submission step) task.
- This task will take you to the Repository login page. Enter your St Andrews username and password and then click on the Login button
- Go to the right-hand Browse menu and choose Submissions under My Account. On the Submissions page select Library Theses collection from the drop-down menu
- Fill in as many details as you can about your thesis. For example you will be able to provide subject keywords to describe your work more fully
- Be ready to upload all required files. You need to upload at least two files (1) a PDF of your thesis and (2) the file that you created your PDF from, for example, Microsoft Word, LaTeX etc. You also need to upload redacted versions if these are required because of copyright issues or partial embargo. Supplementary data should also be uploaded here. See additional information in the Thesis LibGuide for further help on the files required, file-naming conventions and for examples of file description labels. [If you have any problems uploading your files, please see the Alternative method for uploading large files section in this LibGuide.]
- Remember that the research data underpinning your thesis should be deposited in Pure and not in the Repository. You should have received relevant information already from the Research Data Management team. For questions contact the team at research-data@st-andrews.ac.uk or see the guidance on data underpinning theses for further help
- You will be given the choice to attach a Creative Commons licence to your work if you wish to. See the Copyright and theses guidance document for further details about the options available for Creative Commons licences
- For the final step, you are required to grant the Deposit Licence to submit your work into the repository.
This LibGuide is your main source of help for registration and preparing for submission. If you need further help contact the Library Theses team by email at digirep@st-andrews.ac.uk
Submitting a thesis
These requirements apply to post-examination submissions of the final Library copy for the following degrees:
DEng | Doctor of Engineering |
DLang | Doctor of Languages |
MD | Doctor of Medicine |
MFA | Master of Fine Arts |
MPhil | Master of Philosophy |
PhD | Doctor of Philosophy |
DPerf | Doctor of Performing Arts |
Electronic submission of final Library copies will be made directly into the St Andrews Research Repository following the relevant links in MySaint and referring to instructions in this LibGuide.
In addition to the final Library copy in PDF format, students are expected to submit an additional final copy in the original file format, for example in Microsoft Word. This new requirement is to help the University to digitally preserve our research theses, now that they are in electronic-only format.
Submissions of final Library copies into the Repository will go through initial checks by Registry staff and then by the Library Theses Team. Please follow the detailed instructions above for 'How to submit your final Library copy'.
Examination copies and other degrees:
MPhil/PhD students (examination copy) should submit their thesis for examination (including for re-submission) through Moodle.
MSc(Res)/MSt(Res) students should submit their thesis in MMS.
Further information on the examination process is available from: https://www.st-andrews.ac.uk/pgstudents/academic/theses
Register for repository
Follow the video guide carefully to complete the 'register for the repository' steps:
Key contacts and links
Library Theses Team digirep@st-andrews.ac.uk
Postgraduate Research team (Academic Registry) registry-pgr@st-andrews.ac.uk
Research Data Management team (Library) research-data@st-andrews.ac.uk
Copyright (Library) copyright@st-andrews.ac.uk
Digital Preservation (Library) digitalarchives@st-andrews.ac.uk
Digital Accessibility Adviser rjw@st-andrews.ac.uk