Online reading lists - info for staff: Updating lists

Guidance for teaching staff on creating and editing online lists for their modules

Updating lists

This page is in two sections:

Editing lists - how to rename and rearrange sections, edit item details and notes, forward requests to the Library (about short loan etc), and more

Annual rollovers - how to: update your list ahead of a new academic session; remove the previous year's list from view; reactivate digitised readings.

Editing lists

This brief video guide will walk you through most of the changes you may need to make. (See also the Creating a structure tab above for adding sections and subsections.)

Annual rollovers

Online reading lists are not rolled over automatically from year to year - until it's been updated the previous year’s list will still be visible to students.

There's a straightforward process to work through in order to update lists:

  1. Update and publish a new copy of your list (OR, if no changes are required, simply publish the new copy).
  2. Archive the previous year's list to remove it from view.
  3. If the previous year's list included digitisations (scanned chapters/articles) let the Library know which ones you will be using this year and they will reactivate them.

This short video will walk you through the key steps. There are also step-by-step instructions below.

1. Update and publish a new copy of your list

Your reading list won't automatically be rolled over to a new academic year. This is to help ensure that it's clear to students which version of a list they're looking at.

Previous years' lists are flagged in red, e.g.:

If you have List Publisher permission for a reading list [see Request access for info], when you Sign in you'll see that a fresh copy of the list has been created for you to edit for the current academic session.

This is denoted by a light blue bar:

Clicking on the Click here link will open a draft (i.e. not visible to students) copy of your list. You may want to may want to make substantial changes to your list, but even if you aren't it's still worth reviewing the items to checking over it, e.g. to ensure the latest edition of a textbook is listed, to see if a newly acquired e-book version has been added, or to check if journal articles could be replaced with something more current.

You have two options:

1. If you don't need to make any changes
- you can publish the list right away: click the Edit button and choose Publish [+ Publish]    and then

2. If you do need to update your list
- you can add or re-order items, change text, etc by clicking the Edit button and choosing Edit list.   

When you've finished making your changes, click then either:

(to make your changes visible immediately);

or to have the Library check your list and take action on 'Note to Library' instructions.

2. Archive the previous year's list

The previous year's list will still be visible to students until you archive it.

To do this:

  • Search for your reading list (e.g. from the reading lists homepage) and open the previous year's version.
  • Click the Edit button and choose Archive, then Archive list.


3. Rolling over digitisations

Digitisations need to be rolled over by the Library each year (this is a requirement under the terms of the Higher Education scanning license).

You may see digitisations attached to the new copy of your list, however these will have expired and need to be reactivated in order to be viewable by students.

To arrange this please either:

     - e-mail the Library with a note of which digitisations you need to be rolled over (

     - or, when in Edit mode, add 'Notes to Library' indicating the digitisations to be rolled over, then request a review when you publish your list.

Contact us

Let us know if you need help with anything, or if you'd like us to roll forward a reading list and/or digitised readings:


Phone: ext. 2306 or 2316